Department of Public Accounts

VISION

Excellence in the government financial management through enhanced professionalism.

MISSION

Ensure prudent use of public resources through judicious expenditure management efficient fiscal transfers and treasury operations with highest degree of competence.

VALUES

• Integrity
• Objectivity
• Transparency
• Accountability
• Professionalism

Organogram

Roles and Responsibilities

The Department of Public Accounts shall have a sound government accounting system with professional finance personnel based on the following principles as laid down in the Public Finance Act of Bhutan.

  • (a) Efficiency
  • (b) Economy
  • (c) Effectiveness
  • (d) Equity
  • (e) Sustainability
  • (f) Transparency, and
  • (g) Accountability

In order to achieve the objectives of the Department of Public Accounts, the roles and responsibilities of the respective Divisions are as below:

Treasury Management Division (TMD)

  • Efficiently manage the Government Consolidated Fund through proper cash management
  • Receive all grants and loans made to budgetary bodies by a foreign government or any other body or person including recoveries of loan principals and other receipts
  • Approve the opening and use of bank accounts by all budgetary bodies
  • Set rules and procedures for the operations and accounting of Government bank accounts
  • Issue of public securities such as treasury bills to maintain credit balance in the Government Consolidated Account
  • Manage the Government Ways and Means Account
  • Refunds of unutilized grants to the respective donors
  • Reconcile and prepare reports of grants, loans and other receipts & payments to facilitate preparation of the Annual Financial Statements for the Government
  • Prepare an annual report of Trust Funds, Revolving Funds, Current Deposits Accounts etc. for inclusion in the consolidated Annual Financial Statements for the Government
  • Liaise with the Royal Monetary Authority and other financial institutions to ensure efficient banking arrangements for budgetary operations
  • Liaise with budgetary bodies and other divisions to accomplish the mandates of the Department.

Fiscal Transfer and Monitoring Division (FTMD)

  • Set reasonable time frames for the release of budgetary and non-budgetary funds
  • Review, verify and approve release request as per the Budget Utilization Plan (BUP)
  • Release of budgetary and non-budgetary funds for timely implementation of activities
  • Monitor the performance of budgetary bodies on the basis of their budget, fund release, expenditure and advances through e-Monitoring (PEMS) & Physical Monitoring (Field visits)
  • Monitor and enhance the BUP to ensure timely fund release for efficient cash management
  • Review, revise and update guidelines from time to time (Release guideline, BUP preparation guideline etc.)
  • Represent the Department in the project steering committees to ensure smooth implementation of the projects
  • Reconciliation of externally funded projects and provide information on fund balance etc. to budgetary bodies and other stakeholders.
  • Liaise with the Royal Monetary Authority and other financial institutions to ensure efficient banking arrangements for budgetary operations
  • Liaise with budgetary bodies and other divisions to accomplish the mandates of the Department.

Accounts Division (AD)

  • Ensure that the accounting system of the Government is reliable and produces timely and accurate information
  • Maintain the accounts on release of funds and subsidies made to non-budgetary bodies and SoEs
  • Provide PEMS Client Support, user trainings and ensure continuous development of the system
  • Preparation of the consolidated Annual Financial Statements for the Government
  • Issue the Financial Rules and Regulations and such other rules, manuals, directives,instructions or notifications
  • Provide the accounting functions and clarifications on the financial rules and regulations
  • Promotion of good financial management practices through various PFM reform initiatives
  • Initiate development of IFMIS and adoption of relevant accounting & reporting standards
  • Liaise with the Royal Monetary Authority and other financial institutions to ensure efficient banking arrangements for budgetary operations
  • Liaise with budgetary bodies and other divisions to accomplish the mandates of the Department.

National Finance Service (NFS) Section

  • Manage NFS in accordance with the Parent Agency Framework
  • Enhance NFS profession through continuous training and development
  • Manage the Personal Information System of the NFS
  • Liaise with HRD, MoF for placement, transfer and training of NFS personnel
  • Coordinate and organize the NFS Management Committee meetings including the monthly Departmental meetings
  • Prepare procedures and guidelines for training and transfer of NFS personnel
  • Develop the Training Need Assessment for NFS
  • Prepare HRD master plans
  • Liaise with budgetary bodies and other divisions to accomplish the mandates of the Department.

The Department of Public Accounts shall always strive to achieve its goals and objectives through promotion of high standards of professionalism in accomplishing the overall mandates of the Ministry of Finance.

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